The Mutual Safety Examination
A tanker presenting itself to a loading or discharging terminal needs to check its own preparations and its fitness for the safety of the intended cargo operation. Additionally, the master of a ship has a responsibility to assure himself that the terminal operator has likewise made proper preparations for the safe operation of his terminal.
Equally the terminal needs to check its own preparations and to be assured that the tanker has carried out its checks and has made appropriate arrangements.
The Ship/Shore Safety Check List, by its questions and requirements for exchange of written agreements for certain procedures, should be considered a minimum basis for the essential considerations which should be included in such a mutual examination.
Some of the Check List questions are directed to considerations for which the ship has prime responsibility, others apply to both ship and terminal.
All items lying within the responsibility of the tanker should be personally checked by the tanker's representative and similarly all items which are the terminal's responsibility should be personally checked by the terminal representative. In carrying out their full responsibilities however, both representatives, by questioning the other, by sighting of records and, where felt appropriate, by joint visual inspection should assure themselves that the standards of safety on both sides of the operation are fully acceptable.
The joint declaration should not be signed until such mutual assurance is achieved.
Thus all applicable questions should result in an affirmative mark in the boxes provided. If a difference of opinion arises on the adequacy of any arrangements made or conditions found, the operation should not be started until measures taken are jointly accepted.
A negative answer to the questions coded "P" does not necessarily mean that the intended operation cannot be carried out. In such cases, however, permission to proceed should be obtained from the Port Authority.
Items coded "R" should be re-checked at intervals not exceeding that agreed in the declaration .
Where an item is agreed to be not applicable to the ship, to the terminal or to the operation envisaged, a note to that effect should be entered in the "Remarks" column.
Whilst the Ship/Shore Safety Check List is based upon cargo handling operations, it is recommended that the same mutual examination, using the Check List as appropriate, be carried out when a tanker presents itself at a berth for tank cleaning after carriage of liquid bulk dangerous substances.
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Deviations
The conditions under which the operation takes place may change during the process. The changes may be such that safety can no longer be regarded as guaranteed. The party noticing or causing the unsafe condition is under an obligation to take all necessary actions, which may include stopping the operation, to re-establish safe conditions. The presence of the unsafe condition should be reported to the other party and where necessary, co-operation with the other party should be sought.
Tank Cleaning Activities
The questions on tank cleaning are provided in the list in order to inform the Terminal and the Port Authority of the ship's intentions regarding these activities.
GUIDELINES FOR COMPLETING THE SHIP/SHORE SAFETY CHECK LIST
PART 'A' — BULK LIQUID GENERAL
Is the ship securely moored?
In answering this question, due regard should be given to the need for adequate tendering arrangements.
Ships should remain adequately secured in their moorings. Alongside piers or quays, ranging of the ship should be prevented by keeping all mooring lines taut; attention should be given to the movement of the ship caused by wind, currents, tides or passing ships and the operation in progress.
The wind velocity at which loading arms should be disconnected, cargo operations stopped or the vessel unberthed, should be stated.
Wire ropes and fibre ropes should not be used together in the same direction (i.e. breasts, springs, head or stern) because of the difference in their elastic properties.
Once moored, ships fitted with automatic tension winches should not use such winches in the automatic mode.
Means should be provided to enable quick and safe release of the ship in case of an emergency. In ports where anchors are required to be used, special consideration should be given to this matter.
Irrespective of the mooring method used, the emergency release operation should be agreed, taking into account the possible risks involved.
Anchors not in use should be properly secured.
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