Task 2. Fill in the gaps in the letters with the words on the right.
1. The Chairman and the __1__ Director of this Company will be visiting Glasgow in September, for the World __2__, and will require a __3__ with two __4__. A __5__ room, on the same__6__ if possible, will also be needed for their __7__.
Please let me know whether we can receive this __8__ from 10 to15 September __9__. I shall be glad to have a reply by fax, with details of your __10__.
A)bedrooms B) suite C) floor D) single
E)accommodation F) charges G) managing H) Trade Fair
I)inclusive J)secretary
2. Our __1__ Director, Mr. Rogers, will be __2__ in London next week and will then __3__ to Sweden and Finland. We shall be therefore __4__ if you will __5__ a seat for him on a __6__ leaving Britain on or about the 21st, for Stockholm. Your __7__ for the fare and booking __8__ will be paid by our National Bank, who have __9__ to do so on our behalf
We thank you in advance for your kind __10__ to this matter.
A)account B) obliged C) plane D) technical
E)go on F) book G) arriving H) fee
I)attention J)instructions
3. The name of your __1__ has been given to me by the Hotels__2__, and I shall be __3__ obliged if you will __4__ me know whether you have the __5__ accommodation __6__ for 3 weeks, from 15 July: one __7__ room, if possible with __8__ bathroom, and one single room.
If you are able to __9__ us at the time __10__ please let me have your __11__ or brochure giving inclusive__12__ for full __13__.
I thank you in __14__ for your reply.
A)indicated B) private C) accommodate D) let
E)advance F) available G) following H) board
I) hotel J) much K) terms
L) double M) tariff N) association
4. We wish to make __1__ for the __2__ of a car and four __3__ from France to England, and shall be glad to __4__ what your__5__ is for thecar-ferry__6__, also how much notice you require for the __7__. At the same time please give us an idea of possible alternative __8__ and the time required for the __9__ i n
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each case.
A)service B) know C) transportation D) charge
E)routes F) booking G) passengers H) arrangements
I)crossing
Task 3. Match the formal and informal phrases. Then cover the left column and try to remember the formal equivalent for each phrase on the right.
Formal
1) The meeting will be held on…
2) I would be pleased to take you out to lunch.
3) I think it would be a good idea if we meet to discuss this further.
4) I would be pleased to make an appointment…
5) I would be grateful if you could…
6) I regret to inform you that I shall be unable to make the appointment.
7) Would it be possible to set up another meeting?
8) I would like to suggest that we put back the meeting
9) Please accept my sincere apologies for this inconvenience.
10) …if it were convenient.
11) I look forward to receiving confirmation of these arrangements
12) As requested, I have set up a meeting.
13) We look forward to seeing you on Friday.
14) That would be convenient.
Informal
A) That suits me.
B) Could we organise another meeting?
C) I would like to make an appointment.
D) See you on Friday, then.
E) …if it suits you.
F) I am sorry about this.
G)I’m afraid I cannot make the appointment.
H) We are having a meeting on…
I) I have fixed a meeting.
J) Perhaps we should discuss this more.
K) Could we postpone the meeting?
L) Could you possibly / Could you…?
M) Please confirm these arrangements
N) Would you like to meet for lunch?
Task 4 . Put the sentences in the letters in the correct order.
1
a) If this date is not convenient for you, could you please advise an alternative?
b) It would be appreciated if I could visit your University and some hospitals on Wednesday, 5 September, at a time convenient to you.
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c) I shall be visiting Glasgow next month as a member of the medical delegation.
d) I look forward to receiving your confirmation
2
a) We thank you very much for your kind invitation to the reception on the occasion of the 50th anniversary of your plant at the Plaza Hotel on 20 June.
b) We are planning to depart from Sophia on Fin Air Flight 75 for St. Petersburg.
c)I look forward to meeting you on 19 June.
d) I will arrive by plane from Sophia in the evening of June 18.
e) I will be on a short visit to Sophia in the middle of June and would be delighted to attend your festivity.
3)
a) Could you offer an alternative date?
b) I have already made arrangements to attend an exhibition in Brussels which cannot be cancelled.
c) I would be delighted to meet you, but unfortunately I will not be able to see you.
d)I hope to hear from you soon.
e) I have received your letter of 1 March informing us of your forthcoming visit to Kiev and requesting an appointment on 20 March.
4)
a) Can we offer you alternative accommodation?
b) Unfortunately, we are unable to offer you any accommodation and conference rooms at our hotel at the beginning of October.
c) Please, advise.
d) We have already reserved our available space for a large group of businessmen arriving to participate in the fair which is being held here from 1 to 10 March.
e) Thank you for your request of 27 April.
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